This section describes the arrangement of other common series used in Beinecke collections. These arrangement statements apply to collections arranged at the file or item level.
Writings of Others
Use when writings of others are present in some quantity. When determining the level of arrangement for this series, consider the nature and authorship of any original drafts and/or annotations. Writings of Others can be arranged alphabetically by author or by title of work, or into sub-series by subject, if appropriate (see the James Welch Papers, YCAL MSS 248).
Subject files
Use Subject Files when such material exists in a significant quantity and is not more appropriately filed in another series. Material that pertains exclusively to a writing project represented in the Writings series can also be classified with other material about that work in the Writings series. Subject files are usually arranged alphabetically by heading.
Printed Works or Printed Materials
Use Printed Materials if an accumulation of such material is not more appropriately filed in another series. This sub-series is sometimes used for the published writings of persons other than the record creator when a Writings series does not exist. Printed Materials can also include general ephemera. For further information, see section on printed material in Chapter 4.
Family papers
Use Family Papers for a significant quantity of material associated with a family. These papers may include correspondence, writings or other papers. Smaller numbers of pieces of family documentation may be incorporated (possibly as a sub-series) in a Personal Papers series, and not treated as a separate series. Consider the provenance of the papers when determining the best way to incorporate them into the arrangement of the collection. If there is little or no significant original order, Family Papers may be arranged by format or by topic (e.g. name of individual family member).
Personal Papers
Use Personal Papers for documentation pertaining to the individual who is the focus of the collection that is not more appropriately filed in another series. Common sub-series include: Address Books, Awards and Certificates of Merit, Diaries, Financial Records, Legal Documents, and Scrapbooks. Personal papers are typically arranged by subject or format.
Memorabilia and Personal Effects
Use Memorabilia and personal effects when such material is present in a significant quantity and is not more appropriately filed in another series (such as Personal Papers). Memorabilia are typically arranged by format, subject or chronology.
Photographs
Photographs can be arranged chronologically, by subject, by photographer, or by format or photographic process. Unidentified items are usually filed at the end. Commonly used sub-series include: Family, People, Photograph albums, Places, Portraits, Publicity photographs, Works by known photographers, Unidentified people, Unidentified places. Small quantities of photographs may be included as a sub-series in a Personal Papers series. For detailed information on processing photographs, see Chapter 5 Special Formats.
Other Papers
Use this series to classify miscellaneous papers that do not belong in any of the established series or sub-series. These papers can be arranged alphabetically by title, chronologically or by format.